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Central location to store metadata

A metadata registry is a central location in an organization where metadata definitions are stored and maintained in a controlled method. A metadata repository is the database where metadata is stored. The registry also adds relationships with related metadata types. A metadata engine collects, stores and analyzes information about data and metadata (data about data) in use within a domain.

There are two international standards which are commonly referred to as metadata registry standards: ISO/IEC 11179 and ISO 15000 3. There are some who believe that ISO/IEC 11179 and ISO 15000 3 are interchangeable or at least in some way similar. e. g.

"Of interest is that the ISO 11179 model was one of the inputs to the ebXML RIM (registry information model) and so has much functional equivalence to the "registry" region of the ISO 11179 conceptual model." This is however incorrect. Although the specification ebRIM v2.0 (5 December 2001) says at the beginning in its Design Objectives: "Leverage as much as possible the work done in the OASIS [OAS] and the ISO 11179 [ISO] Registry models"
by the time of ebRIM v3.0 (2 May 2005) all reference to ISO/IOEC 11179 is reduced to a mention under informative references on page 76 of 78. It was recognised by some team members that the ebXML RIM data model had no place to store "fine grained artifacts" ie. the data elements which are at the heart of ISO/IEC 11179, but not until 2009 can an explicit and definitive statement from the team be found.

ISO/IEC 11179 says that it is concerned with "traditional" metadata: "We limit the scope of the term as it is used here in ISO/IEC 11179 to descriptions of data the more traditional use of the term." Originally the standard named itself a "data element" registry. It describes data elements: "data elements are the fundamental units of data" and "data elements themselves contain various kinds of data that include characters, images, sound, etc." It also describes a registry with an analogy: "This is analogous to the registries maintained by governments to keep track of motor vehicles. A description of each motor vehicle is entered in the registry, but not the vehicle itself."

A metadata registry is frequently set up and administered by an organization's data architect or data modeling team. Data elements are frequently assigned to data stewards or data stewardship teams that are responsible for the maintenance of individual data elements through a secure system.

Metadata registries frequently have a formal data element submission, approval and publishing approval process. Each data element should be accepted by a data stewardship team and reviewed before data elements are published. After publication change control processes should be used.

Metadata registries are frequently large and complex structures and require navigation, visualization and searching tools. Use of hierarchical viewing tools are frequently an essential part of a metadata registry system. Metadata publishing consists of making data element definitions and structures available to both people and other systems.