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Written material conveying information

A document is a written, drawn, presented, or memorialized representation of thought, often the manifestation of non fictional, as well as fictional, content. The word originates from the Latin Documentum, which denotes a "teaching" or "lesson": the verb doceō denotes "to teach". In the past, the word was usually used to denote written proof useful as evidence of a truth or fact. In the Computer Age, "document" usually denotes a primarily textual computer file, including its structure and format, e. g. fonts, colors, and images. Contemporarily, "document" is not defined by its transmission medium, e. g., paper, given the existence of electronic documents. "Documentation" is distinct because it has more denotations than "document". Documents are also distinguished from "realia", which are three dimensional objects that would otherwise satisfy the definition of "document" because they memorialize or represent thought; documents are considered more as two dimensional representations. While documents can have large varieties of customization, all documents can be shared freely and have the right to do so, creativity can be represented by documents, also. History, events, examples, opinions, etc. all can be expressed in documents.

The concept of "document" has been defined by Suzanne Briet as "any concrete or symbolic indication, preserved or recorded, for reconstructing or for proving a phenomenon, whether physical or mental." An often cited article concludes that "the evolving notion of document" among Jonathan Priest, Paul Otlet, Briet, Walter Schürmeyer, and the other documentalists increasingly emphasized whatever functioned as a document rather than traditional physical forms of documents. The shift to digital technology would seem to make this distinction even more important. David M. Levy has said that an emphasis on the technology of digital documents has impeded our understanding of digital documents as documents. A conventional document, such as a mail message or a technical report, exists physically in digital technology as a string of bits, as does everything else in a digital environment. As an object of study, it has been made into a document. It has become physical evidence by those who study it. "Document" is defined in library and information science and documentation science as a fundamental, abstract idea: the word denotes everything that may be represented or memorialized to serve as evidence. The classic example provided by Briet is an antelope: "An antelope running wild on the plains of Africa should not be considered a document[;] she rules. But if it were to be captured, taken to a zoo and made an object of study, it has been made into a document. It has become physical evidence being used by those who study it. Indeed, scholarly articles written about the antelope are secondary documents, since the antelope itself is the primary document." This opinion has been interpreted as an early expression of actor–network theory.

The page layout of a document is how information is graphically arranged in the space of the document, e. g., on a page. If the appearance of the document is of concern, the page layout is generally the responsibility of a graphic designer. Typography concerns the design of letter and symbol forms and their physical arrangement in the document (see typesetting). Information design concerns the effective communication of information, especially in industrial documents and public signs. Simple textual documents may not require visual design and may be drafted only by an author, clerk, or transcriber. Forms may require a visual design for their initial fields, but not to complete the forms.

Documents in all forms frequently serve as material evidence in criminal and civil proceedings. The forensic analysis of such a document is within the scope of questioned document examination. To catalog and manage the large number of documents that may be produced during litigation, Bates numbering is often applied to all documents in the lawsuit so that each document has a unique, arbitrary, identification number.